Director of Finance – Costa Mesa, CA

Job Description and Duties

Position Purpose:

Direct and lead the accounting department, cash operations, contracts function, and purchasing department in their daily responsibilities. Ensure adequate controls and effective procedures are in place which result in accuracy in all work and financial statements issued. Work with CEO to develop annual budget and other forecasting models.

ACCOUNTING

  • Oversee the maintenance of all major financial proceedings of OCFEC including payroll, invoices, payments, deposits, claims, tax bills, etc.

SYSTEMS

  • Manage accounting and financial systems effectively in order to maintain complete and accurate financial records.

BUDGET

  • Prepare annual budgets and periodic forecasts by establishing schedules, collecting, analyzing, and consolidating financial data and recommending plans.

REPORTING

  • Provide status of financial condition by collecting, interpreting, and reporting various sources of financial data (e.g., AP checks, financial statements), in accordance with planned work schedule (e.g., daily, monthly, yearly).

PURCHASING/CONTRACTING

  • Manage the purchasing and contracting functions to ensure that these responsibilities are carried out on a timely and accurate basis.

SEASONAL DEPARTMENTS

  • Manage the Carnival Sales department during the annual fair, responsible for selling carnival tickets, accounting for tickets and funds, reporting sales and resolving exceptions.
  • Manage the Concessions Audit program during the annual fair to ensure review reported concessions sales for accuracy as the basis of commission payments.

MONITORING & COMPLIANCE

  • Monitor and verify financial condition by reviewing staff work and by conducting audits, providing information to the Chief Administrative Officer and to external auditors.

CASH MANAGEMENT & COMMISSIONS

  • Oversee the cash operations function by ensuring adequate controls are developed and followed in order to safeguard cash and accurately report sales.

INTERNAL CONTROLS

  • Maintain internal controls to safeguard the organization’s assets and review transactions to ensure compliance with financial legislation, policies and procedures.

STAFF MANAGEMENT

  • Recruit and select qualified employees to fill vacant positions.

 

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